Registration Policies
Payment Policy
Payment can be made by check, direct withdrawal from your chapter’s bank account or credit card. Registrations must be paid in full by Thursday, October 17. Registrants who have a remaining balance thereafter may be subject to cancellation.
- To have the payment withdrawn from your chapter's bank account or if paying via credit card, email meetings or call 312-440-2796 Monday through Friday from 8:30 a.m. – 5 p.m. CST.
- If paying by check, make check payable to American Student Dental Association and mail to the following address. Please include a copy of the registration confirmation email with your payment:
American Student Dental Association
211 E. Chicago Avenue
Suite 700
Chicago, IL 60611
Substitution and Cancellation Policies
To substitute, change or cancel your registration, please download the Registration Update Form and submit your request meetings@asdanet.org.
- Substitutions: Requests for substitutions will be accepted through Thursday, October 17 at no charge. Substitution requests received thereafter will be considered on a case-by-case basis.
- Cancellation: Requests to cancel your registration must be received by Thursday, October 17 to receive a full refund. Cancellation requests received from October 17 – October 31 will receive a 50% refund. Cancellation requests made after October 31 are not eligible for a refund. Refunds will be made via the method that the registration was paid for.
Emergency Refund Policy
Refund requests due to weather and health related emergencies at the time of meeting may be eligible for a refund. If registrant is unable to attend because of a weather emergency, registrant must show that they attempted to re-schedule their travel arrangements. If registrant is able to reschedule and attend a portion of the meeting, ASDA may provide a partial registration refund. If registrant could not get to the meeting during the official meeting dates, the registrant must provide ASDA with official documentation to support their request.
Requests must be submitted in writing no later than 7 days past the first day of the meeting by emailing meetings@asdanet.org. No refunds will be given after that time. Refunds requests will be reviewed and approved at ASDA’s sole discretion. Refunds will be processed in the manner in which original payment was made.