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2010 Adopted Resolutions Part 2

Resolution Number: 311-2010

Title: Amendment to Bylaws Part I, Section 6: Refines ‘Membership Dues’

Reference Committee Assignment: Governance & Professional Issues

Sponsors: Governance Refinement Committee

Address Strategic Plan Goal(s): #3: High Level Organizational Responsiveness & Effectiveness

Financial Impact: None

Board of Trustees Comments: Board recommends a YES vote

Reference Committee Comments:

Background: As per Part 1, Section 6A, “dues are payable no later than December 1 of each year” Membership, however, shall be “valid until December 31 of the year in which or for which the dues are paid,” as per Part 1, Section 6B. This creates the potential contradiction for those members who are late paying dues, but still pay them by the end of the year. In addition, the current wording refers to the position of “Secretary-Treasurer,” which does not formally exist elsewhere in the Bylaws. The roles traditionally assigned to a Secretary-Treasurer are assigned to the Executive Director; therefore, be it

RESOLUTION

Resolved, that the ASDA Bylaws Part I, Section 6 be amended by substituting the following:

  1. Active Members 

     

    The dues of active members shall be determined by the House of Delegates. Membership runs on a calendar year from January 1 through December 31. Dues received after September 1 will be applied to the following year’s membership. Membership shall be valid through December 31 of the year in which or for which the dues are paid.

     

  2. Associate Members and Other Membership Categories 

     

    The dues for associate members and other membership categories shall be determined by the House of Delegates. Membership shall be valid through December 31 of the year in which or for which the dues are paid. Dues for associate members and other membership categories may be prorated if deemed appropriate by the Executive Director.

     

  3. Nonpayment of Dues 

     

    Any member whose dues are not processed by December 31 for the following year’s membership shall forfeit membership in the Association until their dues are paid.

Action: Placed on Consent Calendar.

House Action: Adopted by the House on the Consent Calendar

 


 

Resolution Number: 312-2010

Title: Amendment to Bylaws Part II, Section 1: Refines ‘Chapter Qualifications’

Reference Committee Assignment: Governance & Professional Issues

Sponsors: Governance Refinement Committee

Address Strategic Plan Goal(s): #3: High Level Organizational Responsiveness & Effectiveness

Financial Impact: None

Board of Trustees Comments: Board recommends a YES vote

Reference Committee Comments:

Background: The proposed amendment further defines the relationship between the national organization, the district and the chapter; therefore, be it

RESOLUTION

Resolved, that the ASDA Bylaws Part II, Section 1 be amended to read as follows:

PART II • CHAPTERS

Section 1. Chapter Qualifications 

Each existing dental school in the United States and its territories, including the schools in the District of Columbia and Puerto Rico, shall be designated as a predoctoral Chapter of this Association. A new dental school qualifies for predoctoral Chapter status a month after its first class of freshman students is admitted. Chapters are legal entities, separate from the Association. Chapters are not responsible for the debts or obligations of the Association and the Association is not responsible for debts or obligations of any Chapter.

Action: Placed on Consent Calendar.

House Action: Adopted by the House on the Consent Calendar

 


 

Resolution Number: 313-2010

Title: Amendment to Bylaws Part III: Provides Definition of ‘Districts’

Reference Committee Assignment: Governance & Professional Issues

Sponsors: Governance Refinement Committee

Address Strategic Plan Goal(s): #3: High Level Organizational Responsiveness & Effectiveness

Financial Impact: None

Board of Trustees Comments: Board recommends a YES vote

Reference Committee Comments:

Background: The proposed amendment further defines the relationship between the national organization, the district and the chapter; therefore, be it

RESOLUTION

Resolved, that the Bylaws Part III be amended to include the following:

PART III • DISTRICTS

Districts are groupings of Chapters which facilitate joint Chapter activities. Districts are not internal units of the Association.

Action: Placed on Consent Calendar.

House Action: Adopted by the House on the Consent Calendar

 


 

Resolution Number: 314-2010

Title: Amendment to Bylaws Part III: Corrects Names of Schools

Reference Committee Assignment: Governance & Professional Issues

Sponsors: Governance Refinement Committee

Address Strategic Plan Goal(s): #3: High Level Organizational Responsiveness & Effectiveness

Financial Impact: None

Board of Trustees Comments: Board recommends a YES vote

Reference Committee Comments:

Background: The dental school at Columbia University changed its name from “School of Dental and Oral Surgery” to “College of Dental Medicine.” The dental school at the University of Southern California changed its name from “University of Southern California School of Dentistry” to “The Herman Ostrow School of Dentistry of USC”. The proposed amendment updates the Bylaws to accurately reflect the changed names; therefore, be it

RESOLUTION

Resolved, that the ASDA Bylaws Part III be amended to read as follows:

District II 

Columbia University College of Dental Medicine
New York University College of Dentistry
State University of New York at Buffalo School of Dental Medicine
State University of New York at Stony Brook School of Dental Medicine
University of Medicine and Dentistry of New Jersey

District III 

Temple University Kornberg School of Dentistry

District XI 

UCLA School of Dentistry
UCSF School of Dentistry
Loma Linda University School of Dentistry
University of the Pacific Dr. Arthur A. Dugoni School of Dentistry
The Herman Ostrow School of Dentistry of USC
Western University of Health Sciences College of Dental Medicine

Action: Placed on Consent Calendar.

House Action: Adopted by the House

 


 

Resolution Number: 315-2010

Title: Amendment to Bylaws Part IV, Section 3 and 4: Deletes ‘Election’ and ‘Term of Office’

Reference Committee Assignment: Governance & Professional Issues

Sponsors: Governance Refinement Committee

Address Strategic Plan Goal(s): #3: High Level Organizational Responsiveness & Effectiveness

Financial Impact: None

Board of Trustees Comments: Board recommends a YES vote

Reference Committee Comments:

Background: Each chapter runs slightly differently. Imposing requirements on when each chapter elects delegates and for how long is unnecessarily intrusive; therefore, be it

RESOLUTION

Resolved, that the ASDA Bylaws Part IV, Section 3 and 4 be amended to read as follows, including subsequent renumbering as necessary:

Section 1. Number
The House of Delegates will consist of two (2) voting Delegates from each predoctoral Chapter of the Association. Each predoctoral Chapter will be allowed two (2) voting Delegates to the Annual Session of the House of Delegates, one of whom should have been present as a voting participant or as an official alternate Delegate at the previous Annual Session.
Section 2. Qualifications
Each Delegate must be an active member in good standing with a predoctoral Chapter of the Association.
Section 3. Vacancy
If a vacancy arises in the position of Delegate, the predoctoral Chapter shall elect or appoint another member to fill the unexpired term in accord with the provisions of its Constitution and Bylaws. If the predoctoral Chapter’s Constitution and Bylaws does not provide for filling vacancies in the position of Delegate, or if the predoctoral Chapter does not have a Constitution and Bylaws or other such governance document, or if the predoctoral Chapter fails to fill the vacancy within 45 days of its occurrence, the Board of Trustees may appoint a member of the predoctoral Chapter to fill the unexpired term.

Action: Placed on Consent Calendar.

House Action: Adopted by the House on the Consent Calendar

 


 

Resolution Number: 316-2010

Title: Amendment to Bylaws Part IV, Section 6: Refines ‘Removal from Office’

Reference Committee Assignment: Governance & Professional Issues

Sponsors: Governance Refinement Committee

Address Strategic Plan Goal(s): #3: High Level Organizational Responsiveness & Effectiveness

Financial Impact: None

Board of Trustees Comments: Board recommends a YES vote

Reference Committee Comments:

Background: Including “for cause” within the list of causes is redundant and could lead to misinterpretation; therefore, be it

RESOLUTION

Resolved, that the ASDA Bylaws Part IV, Section 6 be amended to read as follows, including subsequent renumbering as necessary:

Section 6. Removal from Office
Delegates may be removed from office for the reasons and according to the procedures specified by the predoctoral Chapter’s Constitution and Bylaws, or other such governance document.
Delegates may also be removed from office for

1. infringement of any of these Bylaws,
2. commitment of an act discreditable to the profession of dentistry,
3. being found by a court of law to have committed fraud or any other crime involving moral turpitude,
4. failing to fulfill the duties and responsibilities of the position as specified in this Constitution and Bylaws.

Action: Placed on Consent Calendar.

House Action: Adopted by the House on the Consent Calendar

 


 

Resolution Number: 317-2010

Title: Amendment to Bylaws Part V, Section 1C: Refines Presidential Powers and Use of Secret Ballot

Reference Committee Assignment: Governance & Professional Issues

Sponsors: Governance Refinement Committee

Address Strategic Plan Goal(s): #3: High Level Organizational Responsiveness & Effectiveness

Financial Impact: None

Board of Trustees Comments: Board recommends a YES vote

Reference Committee Comments:

Background: Requiring the President to vote in a secret ballot only when his or her vote affects the outcome will, by necessity, deny the President the opportunity to vote by secret ballot; therefore, be it

RESOLUTION

Resolved, that the ASDA Bylaws Part V, Section 1C be amended to read as follows, including subsequent renumbering as necessary:

Section 1. President 

C. Powers 
The President of the Association shall be the official spokesperson for the organization, as well as serving as chair of the Board of Trustees. The President shall have voting privileges on the Board of Trustees when voting by secret ballot or when his or her vote will affect the outcome of the vote. The President shall have voting privileges on the Executive Committee only when his or her vote will affect the outcome of the vote.

Action: Placed on Consent Calendar.

House Action: Adopted by the House on the Consent Calendar

 


 

Resolution Number: 318-2010

Title: Amendment to Bylaws Part V, Section 5D: Deletes Reference to ‘(Without Vote)’

Reference Committee Assignment: Governance & Professional Issues

Sponsors: Governance Refinement Committee

Address Strategic Plan Goal(s): #3: High Level Organizational Responsiveness & Effectiveness

Financial Impact: None

Board of Trustees Comments: Board recommends a YES vote

Reference Committee Comments:

Background: Ex officio means “by nature of the office.” By including the words “without vote” in parentheses after “ex officio,” some may incorrectly assume that ex officio means “without vote”; therefore, be it

RESOLUTION

Resolved, that the ASDA Bylaws Part V, Section 5D be amended to read as follows:

Section 5. Speaker of the House of Delegates

D. Duties
The Speaker of the House of Delegates exercises those duties and responsibilities normally imposed by law or tradition upon the Speaker of the House of Delegates of an Association. The Speaker serves as an ex officio non-voting member of the Board of Trustees.

Action: Placed on Consent Calendar.

House Action: Adopted by the House on the Consent Calendar

 


 

Resolution Number: 319-2010

Title: Amendment to Bylaws Part V, Section 11B1: Changes ‘Regional Meetings’ to ‘Annual Session’

Reference Committee Assignment: Governance & Professional Issues

Sponsors: Governance Refinement Committee

Address Strategic Plan Goal(s): #3: High Level Organizational Responsiveness & Effectiveness

Financial Impact: None

Board of Trustees Comments: Board recommends a YES vote

Reference Committee Comments:

Background: Due to the calendar change, Annual Session is the latest national ASDA meeting before the deadline for the Executive Committee to appoint ADA delegates; therefore, be it

RESOLUTION

Resolved, that the ASDA Bylaws Part V, Section 11B1 be amended to read as follows:

B. Qualifications 

  1. Each candidate must be nominated by his or her District during a caucus held at Annual Session and hold current active membership in good standing with a predoctoral chapter.

Action: Placed on Consent Calendar.

House Action: Adopted by the House on the Consent Calendar

 


 

Resolution Number: 320-2010

Title: Amendment to Bylaws Part V, Section 11D: Applications for ASDA Delegation to ADA House

Reference Committee Assignment: Governance & Professional Issues

Sponsors: Executive Committee

Address Strategic Plan Goal(s): #3: High Level Organizational Responsiveness & Effectiveness

Financial Impact: None

Board of Trustees Comments: Board recommends a YES vote

Reference Committee Comments:

Background: In an effort to streamline all ASDA leadership applications, and foster a process that is fair to all applicants, ASDA application processes have been modified as necessary in recent years (i.e: member-at-large position in 2009).

Currently, the process for applying to be a delegate to the ADA House of Delegates is vague, and calls for merely a written nomination to be delivered to a candidate’s respective ASDA trustee on Saturday evening of the ASDA Annual Session. Section 11D of the ASDA Bylaws, which defines this process reads:

11D: Selection 

All Districts are required to submit a nomination of at least three different candidates to the Board of Trustees. 

The Executive Committee is responsible for preparing a slate of candidates from the district nominations. The slate is then presented to the Board of Trustees at its spring meeting and must be approved or rejected. 

This process, unfortunately, has not always been made clear in each district caucus, and potential candidates, post deadline, have felt they were not well enough informed to be nominated in a timely manner.

This order to make this process more clear and fair to all, we propose the following amendment to the ASDA Bylaws; therefore, be it

RESOLUTION

Resolved, that Section 11D of the ASDA Bylaws be amended to read as follows:

Potential candidates for the ASDA Delegation to the ADA House of Delegates provide a letter of intent to the ASDA Executive Director no later than one week after the close of the ASDA Annual Session.

The Executive Committee is then responsible for preparing a slate of candidates, with one representative from each district, to be presented and voted upon by the ASDA Board of Trustees at its spring meeting.

Action: Placed on Consent Calendar.

House Action: Adopted by the House on the Consent Calendar

 


 

Resolution Number: 321-2010

Title: Amendment to Bylaws Part V, Section 12: Elimination of Rhode Island Delegate Position

Reference Committee Assignment: Governance & Professional Issues

Sponsors: Board of Trustees

Address Strategic Plan Goal(s): #3: High Level Organization Responsiveness & Effectiveness

Financial Impact: None

Board of Trustees Comments: Board recommends a YES vote

Reference Committee Comments:

Background: The American Student Dental Association (ASDA) recognizes the commitment and dedication to students demonstrated by the student delegate position allocated to the Rhode Island Dental Association (RIDA). We feel it imperative that students have a voice at the local, state and national level.

ASDA is the voice of dental students around the nation, and as such we believe that increased communication and interaction between our organization and all state dental associations in states without CODA accredited dental school, will be to the benefit of all.

As we are content to have a voice at the Rhode Island Dental Association, ASDA does not currently have funding for individual representatives to each state without a dental school to attend our annual meetings, though we do believe that it would be advantageous to have them present. The students who plan to practice in a state without a dental school be a liaison between that state and ASDA by conveying mutual issues between both parties and representing the interests of dental students to that state’s dental association; therefore, be it

RESOLUTION

Resolved, that Part V, Section 12 of the Bylaws be stricken:

Action: Placed on Consent Calendar.

House Action: Adopted by the House on the Consent Calendar

 


 

Resolution Number: 322RC-2010

Title: Amendment to Bylaws Part VI: Refines ‘Disciplinary Proceedings’

Reference Committee Assignment: Governance & Professional Issues

Sponsors: Governance Refinement Committee

Address Strategic Plan Goal(s): #3: High Level Organizational Responsiveness & Effectiveness

Financial Impact: None

Board of Trustees Comments: Board recommends a YES vote

Reference Committee Comments: Reference Committee recommends a yes vote.

RESOLUTION

Resolved, that the ASDA Bylaws Part VI Disciplinary Proceedings be amended to read as follows:

PART VI â€¢ DISCIPLINARY PROCEEDINGS

Section 1. Any elected officer may be removed by a two-thirds vote of the Board of Trustees or other persons authorized to elect or appoint such officer.

Section 2. Any officer to be removed from office shall be entitled to an opportunity to present his or her defense.

Action: The Chair moves the substitution of 322RC-2010 for 322-2010, with a recommendation to adopt 322RC-2010 with a yes vote.

House Action: Adopted by the House on the Consent Calendar

 


 

Resolution Number: 323-2010

Title: Amendment to Bylaws Part IX, Section 3: Deletes Ratification Requirement of Five (5) or More Districts

Reference Committee Assignment: Governance & Professional Issues

Sponsors: Governance Refinement Committee

Address Strategic Plan Goal(s): #3: High Level Organizational Responsiveness & Effectiveness

Financial Impact: None

Board of Trustees Comments: Board recommends a YES vote

Reference Committee Comments:

Background: The current wording allows “interim changes” to be made after ratification by as few as fifteen chapters; therefore, be it

RESOLUTION

Resolved, that the ASDA Bylaws Part IX, Section 3 be stricken.

Action: Placed on Consent Calendar.

House Action: Adopted by the House on the Consent Calendar

 


 

Resolution Number: 324RC-2010

Title: International Dental Outreach for Students

Reference Committee Assignment: Governance & Professional Issues

Sponsors: Nipa Thakkar (Alt Delegate)    Temple University

Addresses Strategic Plan Goal(s): #1: Effective advocacy for students and patients

Financial Impact: None

Board of Trustees Comments:

Reference Committee Comments: The Reference Committee agrees with the intent of the resolution, but we believe the performance of irreversible procedures by non-dentists needs to be further evaluated with respect to appropriate standards in the best interest of patient care. Therefore, we would like the Council on Professional Issues to study the issue further before developing specific policy language.

RESOLUTION

Resolved, that the Council on Professional Issues develop a policy regarding the performance of irreversible procedures by non-dentists, including but not limited to predental students participating in dental outreach programs; and be it further

Resolved, that the Council on Professional Issues and Governance present this policy to the House of Delegates at the 2011 Annual Session.

Action: The Chair moves the substitution of 324RC-2010 for 324-2010, with a recommendation to adopt 324RC-2010 with a yes vote.

House Action: Adopted by the House

 


 

Resolution Number: 325-2010

Title: Inclusion of Dentistry as a STEM Designated Degree Program

Reference Committee Assignment: Governance & Professional Issues

Addresses Strategic Plan Goals: 1) Effective Advocacy for Students and Patients

Financial Impact: None

 

Sponsors:  Dan Hammer (Pacific), First Delegate, National Member-at-Large
  Mohammad Faizan Ali (Pacific), Chapter International Student Representative


Reference Committee Comments: The Chair moves the substitution of 325RC-2010 for 325-2010, with a recommendation to adopt 325RC-2010 with a yes vote.

Board of Trustees Comments:

Background: International students on F-1 nonimmigrant visa status who have been enrolled on a full-time basis for at least one full academic year in a college or University certified by U.S. Immigration and Custom Enforcement’s Student and Exchange Visitor Program (SEVP) are eligible for 12 months of optional practical training (OPT) to work for a U.S. Employer in a job directly related to the student’s major area of study following graduation.

In April 2008, United States Customs and Immigration Services (USCIS) introduced a new rule which allows International F-1 Students who have completed a science, technology, engineering or mathematics degree (STEM) to extend their OPT from 12 months to 29 months. Dentistry is currently not included under STEM Degrees. The inclusion of Dentistry as a STEM degree will be beneficial for two reasons. First, this will help retain qualified oral healthcare professionals in the US and help address the access to care issue. Second, it allows for greater diversity within the American dental profession causing an increased knowledge base that gives American Dentistry a competitive advantage for dental advancements globally; therefore, be it

RESOLUTION

Resolved, that the Council on Professional Issues and Governance organize efforts to add Dentistry as a STEM Designated Degree Program. This can be completed by having ASDA Leadership contact sevis.source@dhs.gov with STEM Code Change Request in the subject line. Within the letter the organization name, phone number, organizational affiliation, the code(s) you would like to see added (51.0401) and the rationale for the addition would be included. These change requests will be reviewed by ICE in conjunction with the Department of Education and other advisors for approval.

Action:

House Action: The House referred 325-2010 to the Council on Professional Issues. The Council shall report back to the 2011 House of Delegates.

 
 

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